Quick Guide to understanding “Learning Management”
The learning module offers corporate clients the ability to facilitate e-learning and “In-House” training to both their Contractors and their internal employees as required. Hosting these classroom schedules using the Passport 360 platform allows for clear visibility into “who” has completed the required training per organization.
Share a program with and individual using the quick share function.
View your program set up by selecting the view button.
Edit your program details by selecting the edit button.
Delete an existing program by simply selecting the delete button.
Use the search function for quick referral to specific data required.
Select the back button to return to the previous page.
- Create and Manage Custom Competencies
Note: It is advised to create your custom competency before you create the program that it needs to be linked to.
To create a new competency, navigate to available on your dashboard.
Select the button, once in the field, select
Fill in the competency name and tick that it needs to be active.
Once complete, select
Your competency will appear on top of the listed competencies.
If the competency is no longer applicable to any of your programs, highlight the competency by selecting the line item applicable and select
Untick the active block and update.
Your competency will now display as “False” which means that you will not be able to select that competency when adding a competency requirement to a program.
If you want to delete a competency in the listed items, highlight the required line item and select the button.
- Create and Manage Programs
Create your own online programs for Users, Employees, and individuals to complete.
Select the button.
Fill in the program details.
Upload a PowerPoint file for Passport 360 to convert to an html5 friendly course for your convenience.
SCORM Compliant Course:
Upload a readymade SCORM (Shareable Content Object Reference Model) Compliant Course
This program type allows the upload of Video led course content with assessments.
Note: All uploads are limited to a total of 10GB per program.
If the program has to issue a certoificate to the individual on successful completeion, ensure that you select “Yes”.
Note: If the program that you are creating is required to be used in the Visitors Management Module, you need to select yes. If it is not selected to be used then it will not appear in the dropdown selection for your visitors to complete. (Refer to the Visitors Management Module for more informaion).
Lastly fill in your course outcomes.
Each program will generate its own unique QR Code which, when scanned will allow the user to access theis program via their Smartphone. The Course Outcomes Items are not compulsory but are encouraged. Enter 3 Course Outcomes to give Employees, Users and Individuals an indication of the course content.
Note: These outcomes will accompany the system generated QR Code for your printing convenience.
Once compelted all of the required fields, select
- Add Program Content
To add content to your program, select “add”
Select the module number, module name and module type.
Once you have created your modules for the program, you will need to upload or create the content for your modules. You will need to select the button next to each module to complete the action.
When adding the program content, it is important to note the following for each content type:
Select the PowerPoint (only .ppt or pptx files) file from your PC and click upload items. /this will submit the PowerPoint File to the Passport 360 Team for conversion into an html5 friendly course. Once your converted program has been uploaded a notification will be sent to you via email. Your program will now be ready for completion by Users, Employees, and Individuals.
Note: There is a 24 business hours turnaround time on Program Conversions. It is preferable to remove PowerPoint Courses and create a new program rather than replacing a file for conversion reasons.
SCORM Compliant Course:
Upload a readymade SCORM Compliant Course. SCORM Compliant courses are self-contained programs created through e-Learning tools / programs. Eg: Articulate; Letcora etc.
- Only single zipped files will be accepted
- The file must have been exported for use in a LMS
- The file must be SCORM 2004 compliant (or later versions)
Only MP4 with H264 Codec is the accepted file type. Select the relevant file from your PC and click upload items.
3.2) To add Assessment Type Modules select the button and it will open a new screen whereby you can add your questions.
Yes or No / True or False:
Selecting Yes or No OR True or False Question types will automatically populate the option fields. You will only need to select the correct answer to save your question.
The question answers will need to be populated as free text, and the correct option must be selected from the correct answer dropdown menu to save the question.
Your created questions will appear in a display on the screen below.
If you want to edit a specific question, simply click on the question that you want to edit and it will automatically populate in the table for editing. Once complete, select and the question will be updated.
Navigate back to the program modules page or the Learning dashboard once your assessment questions have been created.
- Manage Classroom Schedules
Create on-site, scheduled courses for your Employees, as well as your Linked Service provider Employees.
Select on the button.
4.1) Mange Classroom
Select the button and then select .
Fill in your classroom details as needed.
Note: Your classroom status must be set as Active to be available for your schedule.
Once complete select and your saved classrooms will now be displayed in the manage classroom grid.
To edit your classroom, highlight the classroom that you need to edit by selecting the live item and select the edit button and then update.
Note: if a classroom is no longer in use, it must be marked as Not Active so that it cannot be selected when creating a schedule.
4.2) Manage Courses
Select the button and then select .
Fill in your course details as needed.
Select your start and end dates. This date range means that this course can only be scheduled during this stipulated date range.
Mark the duration period of the course (in hours)
Note: When selecting your competency, this creates a competency that is saved against Linked Service Provider Employees once they have attended the course. This competency is only applicable to YOUR Company and SHE requirements. This is not displayed on the profiles, but the information will be available in your Reports and the Safety Glance (refer to the People Manager user guide for more information).
Select your course Facilitator from the dropdown selection available.
Select date of expiry. This means that once this course reaches expiry, the content will no longer be applicable, therefore new content for the course will need to be developed.
Once all the fields are filled in accordingly, select the button to save your course.
Note: If a course is no longer active, it must be marked as Not Active – Need screenshots
- Create a Schedule
Create a Schedule once your classrooms and courses have been created.
Navigate to your calendar view and select the button.
Note: If you choose to select a date range, another field will open and require you to specify your date range, it will require you to select days in which the course is applicable, and it will require you to confirm the time that your course starts.
Once you have made your selection, select the button.
To view your schedules for the month, select the “Month” on your calendar and it will display all your scheduled courses for the month. Only your linked Service Providers will be able to link to your courses.
To manage you scheduled courses, select the “Agenda” on your calendar.
Click on the course that you would like to manage, and a pop-up screen will appear whereby you need to make a selection.
Note: The “Add to waiting list” will display on all the courses that are fully booked. If an individual selects that option he will be notified if there is a cancellation so that they can fill the space.
Select to Print your Classlist, Process the training, and to remove any individuals that you feel may not be required in the class.
Click to generate a PDF class list of the booked Employees. The class list has a column for signatures for the Employees to sign on the day of the course.
Click to pull the records on an Excel spreadsheet.
Click to complete the training record AFTER the course has been completed. This will allocate your competency to the Employee who attended the course.
Select to book your employees for the course. Only Service Providers who have linked to one of your Projects will be able to access and book their Employees on your courses.
Needs to be completed….